Tips on Creating Your Wedding Reception Seating
You’ve made it to the not-so-fun part of wedding planning—assigning guests to tables. I know it can feel overwhelming, but don’t worry, I’ve got you! Here are some tips to make the process easier (and maybe even a little fun). Enjoy! 🎉
Quick run down
- Determine your seating style – Decide if you want assigned seating or a more relaxed open seating arrangement.
- Have an estimated guest list – Know your guest count to ensure you’re planning enough seating for everyone.
- Get the floor plan from your venue – This will help you visualize the space and arrange tables accordingly.
- Sweetheart table vs. head table – Choose whether you’d prefer an intimate sweetheart table for just the two of you, or a head table with your bridal party.
1. SEATING STYLE
Seating Chart: The classic and easiest way to assign seats for your guests. Whether you go for a beautiful mirror, acrylic, or grand piece that is interactive, it’s always a winner.
BONUS: Add some florals for a pop of elegance—trust me, you won’t regret it! 💐
Escort Cards: One of the more fun options to get creative with! Escort cards are typically cards with your guest’s name and table number, but many couples step outside the box and ditch the traditional card. You could hang them from a unique display at the reception for a fun touch.
I’ve seen escort cards paired with wedding favors, champagne walls, and even beautiful paper with chiffon ribbons. The possibilities are endless—just search “escort card display” on Pinterest for endless inspiration! It’s interactive and makes your guest experience a little more unique.
Place Cards: These are similar to escort cards but are already set at the table, often on the plate. Whether you go for a pretty name label or use a different material, get creative and make it your own! Have fun with it!
2. GUEST COUNT / LIST
You don’t need your full guest list set in stone just yet, but once those RSVPs start rolling in, it’s time to get organized! Set up a Google Sheet to track your responses, and get a head start on assigning guests to their tables. It’ll save you time later on!
If you need some help crafting your guest list, I’ve got the post for! ‘Ways To Curate Your Wedding Guest List’
3. SNAG THE FLOOR PLAN
Reach out to your venue and ask for their common floor plans, especially if you’re deciding between round or rectangular tables. Having a visual layout of your reception seating will give you a clearer picture and help relieve some of that stress. It’s all about making your vision come to life!
4. SWEETHEART TABLE vs. HEAD TABLE
Sweetheart Table: A table just for you and your husband—perfect for a relaxing, uninterrupted dinner. It’s a great spot for cute photo ops and offers a moment to step away from the chaos and actually enjoy your meal. Most couples don’t eat on their wedding day because they’re busy with guests, but you need to eat! Plus, it gives your wedding party the chance to enjoy dinner with their plus ones too.
Head Table: The classic option, whether you’re sharing it with your wedding party or your family. The best part? You get to spend time with your closest people and enjoy the celebration together!
HELPFUL TIPS WHEN CREATING YOUR SEATING ARRANGEMENT
1. Keep Your FAMILY Close
When it comes to important moments like toasts and dances, you’ll want your family and closest friends featured in those photos, not distant guests your parents invited. The best seating arrangement depends on your floor plan, but as long as your family is close to you, they’ll be thrilled! Another option is to designate a table for all the parents and grandparents to sit together—keeps it sweet and simple!
2. Sit People with Who They KNOW
To create a more enjoyable experience for your guests, group them with people they’re familiar with. Consider grouping your guest list by family, wedding party, close friends, extended family, work friends, etc. It’ll make for smoother conversation and a more comfortable atmosphere!
3. Don’t forget your VENDORS!
You’ve been on your feet all day, and trust me, your vendors have too! Make sure to take a moment to sit down and enjoy your meal—it’s a much-needed break. Your vendors will appreciate you for this, I promise! Typically, vendors are seated at the “extras”, vendor room, or random tables, but as long as they’re fed and taken care of, it keeps everyone happy!
4. Enlist help from the parents
If you’re feeling stuck on where to seat some extended family or your parents’ friends, don’t be afraid to ask! They’ll appreciate being included in the decision, and it can help take the pressure off you. Plus, they might have some great suggestions!
5. Kids tables!
These are a blast for the kids (and the parents)! You can make the kids’ table extra fun by adding wedding-themed coloring sheets or games to keep them entertained. Just make sure to keep the table close to the parents, so they’re not wandering off too far. It’s all about keeping everyone happy and involved!
6. Considerations for the elderly
Sit the little ones closer to the exit and/or bathrooms, and definitely away from the loud speakers. It’ll make the wedding so much more enjoyable for them (and their parents too!). A little thought goes a long way in keeping everyone comfortable!
READ NEXT:
Ways To Curate Your Wedding Guest List
